Managed complex travel arrangements for family travel (flight, hotel, car service) as well as business travel for all senior executives.Maintained discretion and confidentiality with sensitive company information. Served as point of contact for executives and internal/external clients while managing complex calendar logistics and ensuring the VP HR’s schedule is optimized. Performed technical, administrative, and routine secretarial duties including answering the telephone, and filing documents, and making travel arrangements for Company President. Collaborated with Executive, Finance, Governance & Nominating, and Audit Committee meetings ensuring the confidentiality of files and contact information.Researched potential Board members for the Nomination Committee.Processed travel reimbursement requests while compiling, assembling, and distributing Board meeting materials.
Served as the CEO’s administrative liaison to the Board of Directors and managed Board activities such as semi-annual Board meetings, dinners staff lunches/receptions/new Board member orientations, and arranging hotel accommodations for out-of-town Board members.Communicated directly on behalf of the CEO with Board members, donors, foundation staff, related to programmatic initiatives.Continually monitor projects and initiatives by prioritizing tasks to meet deadlines while keeping the CEO informed of changes.Worked with CEO and Executive Team to devise a strategy to achieve established goals while effectively communicating goals and objectives across the company.Assisted CEO in the meetings maintaining accurate records and meeting notes/minutes.Managed CEO’s email and contacts in Outlook ensuring critical emails are addressed quickly while maintaining effective communication with external stakeholders. Handled calendars and organized internal and external meetings including cadence meetings with direct reports, event planning, and drafted script for presentations. Planned and orchestrated work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.Functioned as a liaison to facilitate communication between upper management and employees.Streamlined internal processes to support senior executives companywide while collaborating with internal and external stakeholders to expedite workflow.